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| Typical costs: | - Chair rentals can cost as little as $1.25 each for simple, plastic folding chairs, and 4-foot rectangular tables can cost about $6 each. These seat about six people, so the arrangement costs $13.50 per table.
- The cost is about $3 each for wood, resin or bamboo folding chairs with padded seat cushions. And it is about $7 for a 48-inch round table. This seats about six people, so this arrangement costs $25 per table.
- Straight-backed wood ballroom chairs with padded seat cushions can cost about $8 each, while 60-inch round tables cost about $11 each. These seat about eight people, so this arrangement costs about $75 per table.
- If the reception venue has an in-house caterer, the cost of the use of tables and chairs owned by the venue probably will be factored into the per-head catering cost, but it should work out to be about the same, according to the National Association of Catering Executives.
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| What should be included: | - The rental company will usually arrange delivery and pick-up of the tables and chairs. The equipment should arrive in pristine condition -- many companies machine wash them between uses.
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| Additional costs: | - Some rental companies charge an extra set-up charge of about 30 cents per chair.
- Some rental companies add a fuel surcharge for delivery, depending on the distance they must travel.
- Rental of satin or polyester chair covers cost between $2 and $3 each, and sashes can cost $1 each -- though some companies throw in sashes for free.
- Linen rentals cost from 25 cents for a napkin to $5 for a small rectangular tablecloth to $20 for a banquet-sized tablecloth.
- If equipment is broken, damaged or lost, you may be charged for replacement or repair cost.
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| Discounts: | - Some caterers might be able to get equipment rental discounts and pass the savings to their clients. Also, rental companies sometimes provide discounts for volume rentals.
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| Shopping for table and chair rentals: | - Tip: If you are coordinating rentals yourself, ask to see the rental company's inventory of items before you sign a contract. You'll want to make sure you are satisfied with the quality and condition of items. RentalHQ.com offers more advice on how to rent equipment for a wedding.
- RentalHQ.com offers a guide to the types of tables available and seating and space guidelines for various styles of reception.
- Tip: Read the contract carefully, and pay special attention to the replacement costs for which you will be responsible if an item is damaged or lost.
- To find a rental store, ask your venue or caterer if they can recommend one. Or, the American Rental Association offers lists of stores that rent chairs and tables by location.
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Article updated July 2007 |
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